Scanning & Digitisation
Make managing your records easier and more efficient with Collect Store Deliver’s scanning and digitisation service. Whether you need to digitise standard documents, oversized charts, or microforms, we provide fast, accurate, and tailored solutions. From secure scanning to detailed indexing, we ensure your files are easily accessible in the format you need.
Your Scanning Expert
Modernise Your Records
with Secure Scanning
Paper-based records can slow your workflow and take up valuable space. With our scanning and digitisation service, you can convert your documents into organised, easily searchable digital files. Whether you’re digitising a single archive or managing ongoing batches, we customise our services to meet your needs – including secure destruction or storage of your physical files once scanning is complete.
Your Scanning Expert
How We Help
We offer a comprehensive scanning service designed to handle a wide range of document types and requirements:
- Document Sizes: We scan everything from standard A4 sheets to oversized documents up to 12 feet long, including CIU charts and microforms.
- File Format Options: Receive your scans in PDF or any file type of your choice, ready to integrate into your digital systems.
- Flexible Handling: Choose between scanning and destroying your documents or scanning and storing them securely.
- Indexing and Databasing: Let us create a detailed index of your records for quick and easy retrieval, with customisable fields such as forename, surname, and date of birth.
Your Scanning Expert
How it Works
We’ve streamlined the digitisation process to make it as efficient and straightforward as possible.
Physical documents are securely stored, destroyed, or returned according to your preferences.
- Initial Consultation: Not sure how many images you need scanned? We’ll visit your site to assess your requirements and provide an accurate estimate.
- Batch Scanning: Our standard minimum batch is 1,000 images, but we’re happy to discuss smaller projects on a case-by-case basis.
- Secure Digitisation: Your documents are scanned with precision and returned in your preferred format.
- Data Transfer: Once scanning is complete, your files can be delivered via Encrypted USB Drive, Encrypted Hard Drive, or sent to digital storage of your choice.
- Optional Indexing: Enhance accessibility with a custom database tailored to your needs, available in spreadsheet format for seamless integration.
- Healthcare Providers: Digitise patient records, charts, and archives for better accessibility and compliance.
- Legal Professionals: Transform case files and legal documents into searchable digital formats while maintaining confidentiality.
- Corporate Offices: Streamline your operations by digitising HR files, contracts, and business records.
- Educational Institutions: Preserve oversized charts, microforms, and historical records in high-quality digital formats.
Your Scanning Expert
Helping Organisations
Transition to Digital
Our scanning and digitisation service is designed for organisations seeking efficient and secure ways to modernise their document management.
Your Storage Expert
Case
Study
Optimising Medical Records
Management for Portlaoise Hospital
Portlaoise Hospital needed a solution to manage its growing volume of medical records and ED cards. With limited storage space and time-consuming retrieval processes, staff faced delays accessing critical documents. CollectStoreDeliver implemented an off-site storage system, freeing up space while ensuring all records were meticulously indexed and preserved for long-term use.
To enhance accessibility, a Scan-on-Demand service was introduced, allowing hospital staff to request and receive digital copies of records instantly. This improved efficiency, reduced retrieval times, and eliminated the need for additional on-site storage. The result was a cost-effective, streamlined document management process that supported better patient care.
Your Scanning Expert
Request a
Collection
Arrange a pickup at a time and place that works for
you. Our secure and reliable service ensures your documents are collected
with care and efficiency, giving you one less thing to worry about.
Your Scanning Expert
Request a Quote
Whether you need a one-time digitisation or regular service, we provide transparent and customised quotes based on your specific requirements. Simply let us know the size and scope of your digitisation project, and our team will get back to you promptly with a detailed estimate.
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Your Storage Expert
Ready to
get started?
Simply book a 1-to-1 consultation with your storage
expert to discuss your requirements, or call us on 061 400 033
and email at hello@collectstoredeliver.ie
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